Business Automation Melbourne — Zapier Certified Partner — Est. 2009

Stop doing manually
what software can do

We build custom automations that connect your apps, eliminate data entry, and give your team back 40+ hours every month — without replacing any software you already love.

Zapier Certified Expert
Based in Melbourne, AUS
100+ automations built
40hrs
Average time saved per month
3days
Typical time to first live automation
$0
Cost for your initial audit session
Industries Trades & Contracting Equipment Hire & Rental Professional Services Real Estate Healthcare Clinics eCommerce & Retail Construction & Building Hospitality
40hrs
Saved per client per month
100+
Automations built & running
3days
Avg. deployment time
5
Average client rating

We connect the tools your business already uses

X
Xero
SM8
ServiceM8
J
Jobber
G
Gmail
HS
HubSpot
WC
WooCommerce
BSE
Automates
Zapier Certified
Sl
Slack
At
Airtable
Nn
Notion
GS
Google Sheets
Mk
Make
5,000+ more apps
The real cost of manual work

Your team is spending thousands of hours on work a machine should do

⌨️

Re-entering data between Xero, your CRM, and spreadsheets — multiple times a day

📧

Manually sending invoices after every job completion instead of it happening automatically

📋

Copying lead details from emails and forms into your CRM by hand

🔔

Chasing reminders — chasing outstanding quotes, following up clients, prompting your team

What automation fixes this

Job completed → invoice sent to Xero automatically
New enquiry → lead created in CRM + team notified in Slack
Quote unpaid 48hrs → reminder email sent without lifting a finger
New booking → calendar event + client confirmation + job sheet created
Hire return overdue → automated reminder + late fee calculation triggered
See what's possible for your business →
ROI calculator

How much is manual work actually costing you?

Drag the sliders to see your monthly cost of doing manually what automation could handle.

Manual admin hours per week 10 hrs
Your team's hourly rate $50

Automation typically eliminates 60–80% of these hours. The calculator shows the full current cost — your automation ROI is a fraction of this figure.

Get your free ROI analysis
$2,000
wasted on manual work each month
Annual cost$24,000 / year
Automation saves~$15,000 / year
$2,000
What we build

Automation that fits your business, not a template

Every workflow is custom-built for how you actually operate — not retrofitted from a generic playbook.

Zapier Automations

Connect 5,000+ apps with zero code. We design, build, and test every Zap so it runs flawlessly in your live environment.

Learn more →
🔗

API & Custom Integrations

When apps don't have native connectors, we build direct API bridges — so no system in your stack gets left behind.

Learn more →
📊

Workflow Consulting

Not sure where to start? We map your entire operation, identify the highest-ROI automation wins, and give you a clear roadmap.

Book a session →
🏗️

System Architecture

We design the right tech stack for your growth stage — choosing tools that connect cleanly and scale without constant maintenance.

Learn more →
📱

iOS Business Apps

We build lightweight mobile tools for Australian tradespeople — from invoice apps to field reporting, built for Australian conditions.

See our apps →
🔧

Ongoing Support

Automations need monitoring. We offer retainer plans that include maintenance, new triggers, and workflow expansion as your business grows.

Discuss a retainer →
How it works

From audit to automation in under a week

Our process is designed to move fast and deliver value from day one — no lengthy discovery projects, no disappearing consultants.

Start with a free audit
1

Free 30-min Audit

We map your current workflow, identify the manual tasks costing you the most time, and show you exactly what's possible. No obligation.

2

Custom Automation Plan

You receive a clear proposal — what we'll build, which tools we'll connect, what you'll save, and a fixed price. No surprises.

3

Build & Test

We build every automation in a staging environment first, test every scenario, then go live with you watching. Usually done within 3–5 business days.

4

Monitor & Expand

We monitor your automations, fix any edge cases, and keep building as your business grows. You stay focused on the work that actually needs a human.

Client results

Real outcomes from real Australian businesses

★★★★★
✓ Saves 18 hrs/month

"Our invoicing used to take half a day every Friday. Now Xero invoices go out automatically the moment a job is marked complete in ServiceM8. It's been running for 6 months without a single issue."

JM
Jason M.
Owner, Melbourne Plumbing Co.
★★★★★
✓ Saves 24 hrs/month

"We were manually tracking equipment returns on a spreadsheet. Boyd set up an automation that flags overdue rentals, sends the client a reminder, and updates our dashboard. Game changer for our hire business."

SK
Sarah K.
Operations Manager, Pro Hire VIC
★★★★★
✓ Saves 30 hrs/month

"From the free audit to having 3 live automations took less than a week. Our leads now go straight from our website form into HubSpot, with a follow-up email sequence launching automatically. We've closed 4 extra deals this quarter."

TP
Tom P.
Director, Pinnacle Advisory Group
Common questions

Everything you need to know

Business automation uses software to perform repetitive tasks — like sending invoices, updating records, or notifying your team — automatically, without human effort. It connects the apps you already use so information flows between them the moment a trigger event occurs.
Most BSE clients save between 20 and 60 hours per month. The biggest wins come from eliminating manual data entry, auto-sending invoices after jobs, syncing CRM leads from enquiry forms, and automating follow-up reminders. The free audit identifies exactly where your hours are going.
No. We work with the tools you already have — Xero, ServiceM8, Jobber, HubSpot, Google Workspace, and thousands more. Automation sits between your existing systems and connects them, so you don't need to learn new software or migrate any data.
We primarily use Zapier — the world's leading automation platform with 5,000+ app integrations — alongside Make (formerly Integromat), n8n for complex logic, and direct API integrations when needed. We're Zapier Certified Experts, which means we've been tested and verified on advanced automation builds.
Most automations go live within 3–5 business days. Complex multi-step workflows or custom API builds may take 1–2 weeks. After the free audit, we give you a clear timeline in writing before any work begins.
Automation saves money in two ways: it eliminates the labour cost of manual tasks (typically $500–$3,000/month for SMBs), and it reduces errors that cause costly rework. It also removes growth bottlenecks — you can handle more volume without hiring, which directly improves your profit margin.
Most single-workflow automations start from $900 AUD. Multi-workflow business packages start from $2,499. Full system integrations are scoped individually — contact us for a quote. We provide a fixed-price quote after the free audit — no hourly billing, no surprises. See our Services page for full pricing tiers.
Free — no commitment

Find out exactly where you're losing time

Book a free 30-min automation audit. We'll map your workflow, identify your top 3 automation wins, and show you the ROI — at no cost and with no obligation to proceed.

Book Free Audit