We're a Zapier Silver Solution Partner based in Melbourne, building automations for Perth and WA businesses over video call. Jobs, rosters, invoices and enquiries get connected across Xero, ServiceM8, Deputy and HubSpot, from $900 + GST for a single automation.
Jobs in ServiceM8, rosters in Deputy, invoices in Xero, enquiries in an inbox. When those systems don't talk to each other, someone copies between them, and it's usually the person you can least spare. When good staff are hard to find, every hour spent re-typing is an hour you don't get back.
Distance isn't the problem it used to be. Automation lives in the cloud apps you already pay for, so the work happens inside your own Xero, ServiceM8 and Deputy accounts, whichever city we're sitting in.
Mining services suppliers in Welshpool and Kewdale, builders and sparkies across the northern suburbs, freight operators running regional WA: each uses a different mix of apps, and each loses time copying between them.
Contractors and suppliers to WA's resources sector: ticket and induction expiry reminders, timesheet-to-invoice flows, and purchase orders matched between email, your job system and Xero.
Builders, electricians and plumbers: ServiceM8 jobs that invoice themselves in Xero when they're marked complete, quote reminders nobody has to remember, and website enquiries that land as jobs.
ServiceM8 + Xero automationHire businesses: overdue-return reminders, variable-rate billing and booking confirmations.
How we automated a hire businessShift-based teams: Deputy roster changes posted to your team chat, new starters set up from your onboarding form, and reminders sent before each swing.
Freight and courier operators: delivery bookings confirmed by SMS, proof-of-delivery photos filed against the right job, and invoices raised the day a run is finished.
Agencies and property managers: tenant maintenance requests sorted by urgency and sent to the right trade, plus inspection reminders and owner statements that go out on time.
Perth runs on Western Australian time and doesn't change its clocks. That puts you 2 hours behind Melbourne from April to October, and 3 hours behind once eastern daylight saving starts in October.
We book calls in AWST, inside your working day. A 9:00 am start in Perth is lunchtime for us during eastern daylight saving, so early meetings are easy.
Zapier lets each automation run in its own time zone. We set yours to Perth time, so a 7:00 am roster reminder goes out at 7:00 am in Perth all year, whatever Melbourne's clocks are doing.
Kalgoorlie, Karratha, Bunbury or Geraldton: if your team has a laptop and an internet connection, the process is exactly the same as it is in the Perth CBD.
Right now: in Perth · in Melbourne
Western Australia doesn't use daylight saving.
A real Melbourne client, The Cart Co. Set up remotely, the same way we'd do it for you in Perth.
Every enquiry used to mean building a quote by hand in Xero and sending it out. That took 15 to 30 minutes each time. Now the customer gets a reply and their quote the moment the form comes in.
30 minutes on Zoom or Google Meet at a time that suits Perth. We trace where jobs, rosters and invoices get re-typed and pick the three biggest wins.
You get a written scope, the fixed price and a go-live date. We don't start until you've signed off.
We build inside your own Zapier and app accounts, set every schedule to Perth time, and test with a real job and a real roster change.
A recorded walkthrough and written notes for your team. If you'd like us to keep an eye on things, care plans start at A$197 + GST a month.
Each card opens an outside source, so you can check us before you pick up the phone.
Our listing in Zapier's own partner directory.
View our Zapier listing ↗The roster automations on this page rely on Deputy's Zapier integration. This is Deputy's own page about it.
See Deputy + Zapier ↗Zapier lets an automation run on a different time zone from your account. This is Zapier's announcement of the feature.
Read Zapier's update ↗Big Screen Entertainment Pty Ltd, ABN 71 006 931 675, on the government's business register.
Check the ABN ↗Book a free 30-minute audit in Perth business hours. We'll find your top automation wins and send a written summary, at no cost.